Society for Epidemiologic Research- Student Caucus Executive Council leadership - Call for self-nominations of officers

Society for Epidemiologic Research Student Caucus leadership - Call for self-nominations

***UPDATE: The call for self-nominations deadline for positions on the SER-SC executive council has been extended until April 20th 2007***

Dear epidemiology student and post-doctoral trainees:

The SER-SC is gearing up to the 2007 SER Annual Meeting where the SER Student Caucus SER-SC will begin its fourth year. SER-SC is a student organization (additionally open to post-docs, trainees, and fellows) and and student-initiated program focused on opening new possibilities for addressing student members' professional needs.

A call for self-nomination for officers and committee chairs for the SER-SC
executive council: Self-nominations - a 250-word personal statement – will be accepted from March 31, 2007 to April 20, 2007. Officers must be either current SER dues-paying student members, or a student who will become an SER member by the annual meeting.

Position descriptions, procedures for self-nomination and an election time line are described below. The newly elected leadership will assume responsibilities immediately following the Annual Meeting held this year in Boston, MA and will be effective during the June 2007-June 2008 year. The incoming president elect and other officers are strongly encouraged to attend the annual meeting. For more information on the annual meeting and student room-share options go to http://www.epiresearch.org.

Please direct specific questions to the current SER-SC nominations committee chair Vasanti Malik at vmalik@hsph.harvard.edu. Please write "nominations" in the e-mail subject line.

Thanks,
Vasanti Malik—SER-SC Nominations Chair

For more information about SER-SC please visit:
http://www.epiresearch.org/students/studentinfo.php

To become a Student Member of SER, please visit:
http://www.epiresearch.org/renew/memberform.html

Also please take note of new websites!!

Epidemiology Fellowship board
Epidemiology Job board

Students can sign up at both sites to receive fellowship and/or job listing alerts.

Positions in the SER-Student Caucus’ Leadership

We are currently accepting nominations for officers and chair/co-chair positions in the SER – Student Caucus (SER-SC). Holders of these positions, officers and chairs, will constitute the SER-SC Executive Council. These positions will be in effect for the June 2007-June 2008 year.

If you are a student member of SER or interested in becoming a member and would like to nominate yourself for a leadership position in the SER-Student Caucus, please write a brief personal statement (250 words) pertaining to the position you're interested in. The self-nomination statement will be accepted from March 31 to April 20, 2007. The statement should include:

--A short bio - e.g. school, interests etc.
--Previous experiences or pertinent skills you have developed that will enable you to serve the SER-SC Executive Council effectively.
--Priority issues you would work on, if elected.

Please send your personal statement to the current nominations chair of the SER student caucus , Vasanti Malik at vmalik@hsph.harvard.edu . Contact Vasanti if you have any questions about the positions or initial procedures.


Description of available SER-SC Executive Council positions:

The President Elect

• assume the position of Interim President if the President is temporarily unable or unavailable to attend to duties;
• preside over the SER-SC Business Meeting if the President is unable to attend;
• preside over any SER-SC meetings/conference calls if the President is unable to attend;
• assist President with the oversight of all Standing and Ad Hoc Committees;
• represent the SER-SC to the SER Executive Board and other organizations if the President is unable to do so;
• fulfill other duties as assigned by the President;
• assume the position of President following the term as President Elect.

The Secretary/Communications

• record and send the minutes of all official meetings of the SER-SC and official correspondence to the SER-SC Executive Committee after each SER-SC Executive Committee meeting;
• resent semi-annual reports to the SER-SC Executive Committee;
  make all reports to the Executive Committee available to the general membership via the SER-SC listserve and/or website;
• provide administrative support to all Standing and Ad Hoc committees;
• forward important announcements for posting on the website to the SER staff;
• promote the Annual SER Meeting and SER-SC sponsored programs and other events;
  review and update SER-SC bylaws as necessary

Nominations/Membership Committee Chair(s)

• serve as chair of the Membership Committee and Nominations Committee;
  assist SER Executive Board and SER staff in all membership outreach and recruitment;
  encourage involvement by the membership in the SER-SC Executive Committee and committee leadership and affairs;
• coordinate and oversee the nomination and election of officers. If the Membership/Nominations chair(s) him/herself is running, then another SER-SC member will be appointed by the president to also oversee the elections process;
  verify SER membership status of all nominees for positions in the SER-SC Executive Committee;
• implement election procedures according to the timelines and process specified in the Bylaws;
• disseminate results of elections to the membership;
• present semi-annual reports to the SER-SC Executive Committee;
• recruit SER Champions and SER-SC Champions ;
• disseminate information to SER Champions and SER-SC Champions

Program Committee Chair(s)

• serve as chair of the Annual Meeting Programs Committee;
  encourage and solicit ideas and suggestions from the general membership regarding Annual SER Meeting programming, specifically for SER-SC sponsored workshops, panels, poster sessions or presentations;
• plan and implement SER-SC programs for the Annual SER Meeting plan and implement other programming events and services for the membership, as necessary;
• present semi-annual reports to the SER-SC Executive Committee

Abstract Committee Chair/Treasurer(s)

• serve as chair of the Abstract Committee and act as Treasurer for SER-SC;
• develop, submit for SER-SC Executive Committee approval and maintain the annual budget;
• present semi-annual financial reports to the SER-SC Executive Committee;
  maintain and archive all financial records;
• sign all checks in addition to the President;
• promote abstract submission among student membership;
• coordinate student abstract committee in order to facilitate review of abstracts submitted for the SER annual meeting;
• assist in the SER student poster judging process as requested
  

Procedure and time line:

The 2007 election of the SER - Student Caucus leadership, will be implemented by the current nominations committee. Votes will be submitted via website ballot and tallied by SER staff, who will notify the nominations committee chair(s) of the results. All SER-SC members in good standing or those who will be members by the annual meeting are eligible to be nominated and to vote. All SER-SC Executive Council positions except for President elect may be held by a student member living outside the United States. This limitation is due to the financial costs of the President elect attending SER Executive Council Board Meetings and conference calls among SER-SC Executive Council officers should the president be unable to fulfill these duties. In the event of a tie for the position of president elect, a run-off election will occur, consisting of one week of additional voting. In the event of a tie for any other Executive council position, if both candidates agree, co-chairs are permissible, otherwise, a run-off election will occur, consisting of one week of voting. Committee co-chairs are permissible for the top two vote-receiving candidates in any position, providing both agree to share the office prior to the election. In the event of open positions on the ballot, space for write-ins will be included. For write-in candidates, it will be verified that he/she is interested in running for office, if so, an additional week of voting will take place. Information on when on-line voting will occur will be sent out after all nominations have been received.